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May 03
SharePoint Item Level Permissions 2010 & 2007

Today we've got a brief look at permission settings in 2010 and 2007 environments, specifically item level permissions which can be useful when you need to permission off items between users, but managers, owners and approvers need to see everything on the list. Matthew, one of our Development and Branding Experts has our quick and easy tutorial.
 
Item level permissions keeps end users from seeing each other’s items but let approvers or managers see everything for that list based on an advanced settings and custom list permissions. Users with “Manage List’ permissions would be able to see all items regardless of this setting. (Ed Note: That's the key difference! How you can check to make sure your managers, approvers, etc. can see all the items in a list)
Item level permissions:

          • allows users to control ownership of their items.
          • hides items not created by the current user who does not have “Manage List” Permissions.
          • is only available to Lists but not to Document Libraries.
          • doesn't use unique permissions but some other mechanism.

In the advanced list settings we can set item-level permission to “Only their own” This will break the parent permissions for the list and let us give unique permission to users or groups.

 
2007



 
2010


 
 
Now that the list has been setup with Item Level Permissions we need to set custom permissions for the end-users and managers of the list we are working with.
  • End Users: should have Read, Add, Delete Permissions.
  • Managers/Approvers: should have Read, Add, Delete & Manage List Permissions
     
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